Document Scanning reduces storage needs
Document Scanning – Delkor need to keep engineering shop drawings and other records for time periods exceeding 20 years. This is as a result of requests for spares which may arise many years after initial installation of their products. Storage requirements have also become an issue as Delkor have moved into smaller premises.
Plan Express scanned and indexed all of their engineering drawings allowing them to be easily retrieved as PDF files. Other documentation was scanned to PDF and original files were then destroyed, saving a significant amount of storage space in their new warehouse. Eight full plan cabinets were able to be stored on a single DVD.
Please call 1300 88 66 48 to discuss your document scanning needs so that we can provide a fixed price quote.
Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.
Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.
Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.
To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.
Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.
Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.
Document Scanning – the benefits
- Ease of access
- Enables full text search
- Space savings