Housing NSW – document scanning – reducing storage

Document Scanning or Document Imaging is the process which converts paper based information  to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document  imaging helps to ensure that business paperwork can be saved and archived safely.

Almost all companies have a large number of documents that only exist in a paper format.  Document Scanning or imaging allows an organisation to capture this  paper based information and save it  in a computer electronically. Document Scanning or Document Imaging form the basis of  Document Management Systems and Records Management Systems.

To make scanned documents really useful they need to be indexed to allow them to be searched.  This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.

Depending on the type of  documents and the quality of indexing required, indexing may need to be done manually.  This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database.  For example when scanning  or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.

Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.